Important Factors to Consider When Planning Corporate Events

Crew team fixing light on truss

Planning a successful corporate event can be a daunting task, even for the most experienced event organisers. Whether you’re a seasoned project manager or an event manager stepping into this role for the first time, there’s a lot of moving parts that demand your attention. To help you navigate through the planning process, we’ll discuss important considerations when it comes to corporate event planning, and how an experienced event crewing company such as ourselves can aid in the streamlining of any event.

Understand Your Objectives

The first step in planning a corporate event is to identify your goals and objectives. Why is it being held? Is it about engaging clients, launching a new product or service, or celebrating a company milestone? Your objectives will inform all subsequent planning stages, from selecting the correct venue, organising the agenda and hiring the crew.

Venue Selection

Choosing the perfect venue is more than just finding a space that can accommodate all attendees. It has to align with the goals and objectives of the event, and be accessible to your attendees. Always check to ensure that the venue of choice meets your company’s technical amenities, such as lighting and audio-visual equipment, and safety requirements.

Sound and lighting

When it comes to creating a memorable event experience,  it’s important to never underestimate the importance of good lighting and sound. Well thought out lighting plans serve to accentuate key areas of your event—be it the stage, bar, or any other focal point.

Similarly, meticulous AV setups hold immense significance in shaping an event’s success. Research underscores the impact of both volume and clarity on audience engagement and information retention. Hiring a specialised event crew for sound and lighting management is more than just a logistical necessity—it’s an investment in the effectiveness and enjoyment of any corporate event.

Legal Requirements and Safety Measures

From insurance, to risk assessments to emergency exit plans, ensure that all legal and safety measures are in place well before the day of the event. Having a professional event crew can help you cover all your bases—Silverback’s team of experienced event crew are well-versed in health and safety regulations and can help ensure that your event is compliant.

A Strategic Investment in Hiring the Right Event Crew

Well-versed in the safe and swift set up and dismantling of corporate events, Silverback ensures that all logistical aspects of your event are taken care of, leaving event organisers to focus on other critical areas.

The importance of meticulous planning and a dedicated event crew cannot be overstated when it comes to the success of corporate events. Hiring a professional rigging team to assist with the set up and de-rig will ensure vital aspects of a successful event like staging, set builds, lighting, AV, and props are set up to the highest standards of care and attention.

For more information on how Silverback Event Crew can streamline and enhance your next business event, email or call our head office on 0844 561 7939 (OPTION 1).

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Libby NolanEvents Operation Lead
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Thank you for all your help on the Lush showcase this year, we really appreciated all your hard work and effort on site. All of your guys were a pleasure to work with."
Ian ChandlerDirector
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No need to thank us for the payment, we are happy to do so. We are fully aware of the importance of our relationship and the service you provide, and we look forward to working with you again soon.
Louisa Timms Head of Operations
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Our team really enjoy working with your crew as they are always helpful, hardworking and positive - not to mention able to lift amazing weights!"
Justin Watts Head of Production Services
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Firstly, just wanted to say thanks for the guys, they were great. A special thank you to say Danny and Simon were FANTASTIC taking nothing away from the other crew, but those two were unbelievable.”
Janice Hazeldine Account Executive
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I am so pleased to have had your guys on site today. They were very professional, and no job was too big or too small. They only stopped occasionally when I asked them to, as I felt they must need a break/drink but if I didn’t ask, I think they would have just carried on…… They were fantastic and couldn’t have been more helpful.”
David WaineManaging Director
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Thank you for your assistance this week. Your guys are a credit to your business, every member of our team cannot speak highly enough of them.”
James KetteringhamHead of Creative Events
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This was a large job with many elements changing on a daily and hourly basis. The communication and flexibility from you and your crew has been exceptional.

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