Planning a successful corporate event can be a daunting task, even for the most experienced event organisers. Whether you’re a seasoned project manager or an event manager stepping into this role for the first time, there’s a lot of moving parts that demand your attention. To help you navigate through the planning process, we’ll discuss important considerations when it comes to corporate event planning, and how an experienced event crewing company such as ourselves can aid in the streamlining of any event.
Understand Your Objectives
The first step in planning a corporate event is to identify your goals and objectives. Why is it being held? Is it about engaging clients, launching a new product or service, or celebrating a company milestone? Your objectives will inform all subsequent planning stages, from selecting the correct venue, organising the agenda and hiring the crew.
Choosing the perfect venue is more than just finding a space that can accommodate all attendees. It has to align with the goals and objectives of the event, and be accessible to your attendees. Always check to ensure that the venue of choice meets your company’s technical amenities, such as lighting and audio-visual equipment, and safety requirements.
Sound and lighting
When it comes to creating a memorable event experience, it’s important to never underestimate the importance of good lighting and sound. Well thought out lighting plans serve to accentuate key areas of your event—be it the stage, bar, or any other focal point.
Similarly, meticulous AV setups hold immense significance in shaping an event’s success. Research underscores the impact of both volume and clarity on audience engagement and information retention. Hiring a specialised event crew for sound and lighting management is more than just a logistical necessity—it’s an investment in the effectiveness and enjoyment of any corporate event.
Legal Requirements and Safety Measures
From insurance, to risk assessments to emergency exit plans, ensure that all legal and safety measures are in place well before the day of the event. Having a professional event crew can help you cover all your bases—Silverback’s team of experienced event crew are well-versed in health and safety regulations and can help ensure that your event is compliant.
A Strategic Investment in Hiring the Right Event Crew
Well-versed in the safe and swift set up and dismantling of corporate events, Silverback ensures that all logistical aspects of your event are taken care of, leaving event organisers to focus on other critical areas.
The importance of meticulous planning and a dedicated event crew cannot be overstated when it comes to the success of corporate events. Hiring a professional rigging team to assist with the set up and de-rig will ensure vital aspects of a successful event like staging, set builds, lighting, AV, and props are set up to the highest standards of care and attention.
For more information on how Silverback Event Crew can streamline and enhance your next business event, email firstname.lastname@example.org or call our head office on 0844 561 7939 (OPTION 1).