How to plan the perfect Christmas party

The annual Christmas party is a time-honoured tradition. It’s a chance for employees and guests to let their hair down and celebrate the festive season. But for those tasked with planning the party, it can be a daunting prospect. Where do you start? What kind of budget do you need? How do you make sure everyone has a good time?

Don’t worry, we’re here to help. In this blog post, we’ll give you some simple tips on how to plan the perfect Christmas party. By following our advice, you’ll be sure to throw a holiday bash that people will be talking about for years to come.

1. Set a budget

First and foremost, determine how much you’re willing to spend on things like food, drinks, decorations and entertainment. Keep in mind that you don’t need to break the bank to have a great time – there are plenty of ways to save money while still throwing an amazing Christmas party, from early bird discounts on ticketed events, to booking a venue package and asking employees for contributions. 

2. Pick a date and time

Now it’s time to start thinking about a date and time for your Christmas party. Many people are already busy during the holiday season, so try to pick a day that will work best for your attendees. For example, consider having your party on a weekday evening and get a date early on in December. This way you’ll avoid clashing with other bookings, and have more availability when it comes to picking the venue.

3. Choose your venue

Once you have date and time in mind, the next step on how to plan the perfect Christmas party is choosing a venue. You’ll want to pick a place that’s large enough to accommodate all your guests with space for activities, dancing and dining. Other key factors to consider are accessibility, facilities (parking, toilets, stage, WiFi), hiring fees and in-house services such as catering, staff and audio-visual equipment. 

4. Plan the activities

No Christmas party is complete without some festive fun! Depending on your budget and the age of your guests, you could plan anything from a simple gift exchange to an elaborate scavenger hunt. Make sure to have some interactive activities on hand like photo booths, karaoke, or even hire dancers and performers to keep everyone entertained and create an unforgettable experience! 

5. Hire an event crew 

Employing an event crew to help with set-up, clean-up, and everything in between is a great way to ensure your event runs as smoothly as possible. Silverback provides guidance and support to hundreds of Christmas parties across the country, having made some incredible partnerships with clients over the years, we bring a wealth of experience to every job and aim to exceed expectations for eventing success. 

6. Send out invitations

Last but not least, sending out invitations months in advance will help guests prepare for the grand celebration. Be sure to include all the important details, such as the date, time, location, and any special instructions (e.g., dress code). You can also include a brief description of your Christmas party’s theme to get everyone excited about attending.

Following these six steps will help ensure that you throw the perfect Christmas party that everyone will enjoy. 

Get in touch 

If you require an efficient and reliable event crew this Christmas, contact Silverback today via the enquiry form on our website, or use one of the various office contact details for Manchester, London, Birmingham, Leeds, Glasgow or Edinburgh.

Let the festivities begin!

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