Factors to Consider When Organising a Sports Event

Are you thinking of organising a sports event? Whether it’s for an upcoming tennis tournament, football league or to raise money for charity, there are many things you must bear in mind if you want to ensure yours is a success. 

In this blog post, we’ll explore 7 key factors to consider for a safe, fun sports event for everyone! 

Outline Your Goals & Type of Sports Event

First things first – you need to decide what type of sports event you want to hold to help you plan accordingly. Are you hosting a small local tournament? Or do you have something bigger in mind such as an international competition? What is the budget? Who will attend the event? Once these questions have been answered and you’ve set out your goals, it’s time to move onto the next step. 

Book The Right Venue 

One of the most important factors to consider when organising a sports event is finding the right venue. It needs to be big enough for the number of people attending, have suitable facilities for the type of sport (such as playing fields or an athletic track), and be located somewhere convenient. Taking into account factors like cost, accessibility, parking availability and any special requirements (such as wheelchair access) should also help narrow down your search for the perfect venue. 

Get Insurance 

Accidents happen – particularly at sporting events! Therefore it’s essential that you make sure that your event is adequately covered by legal liability insurance. This way both participants and spectators are protected in case of injury or property damage during the course of your sporting event. 

Prioritise Health & Safety  

To follow, health and safety should always be top priority at any sporting event. This means checking all necessary safety measures are in place before allowing athletes or spectators on site including adequate security staff, medical personnel and emergency services nearby. Also verify with local authorities if any special permits or certifications are required for running your particular type of sporting event in your area – this could save time later down the line if there’s an issue. 

Make a List of Equipment & Supplies 

Other factors to consider when organising a sports event include creating an inventory list of supplies and equipment. This includes everything from basic items such as balls, nets, chairs, tables or tents to more specific pieces such as electronic scoreboards or AV systems. Don’t forget about refreshments either – having drinks available during breaks between games helps keep players hydrated and energised throughout!

Hire Event Crew & Volunteers  

Having enough staff on hand during any kind of sporting activity is invaluable.  Consider hiring experienced event crew who can help out with tasks like setting up equipment, rigging and other structures, as well as volunteers to  take on administrative duties at registration desks and referees to ensure that all of the rules (or laws) of the game are followed. 

Promote your Sports Event 

Once all other preparations have been taken care of, it’s time to promote your sports event. Reach out to sponsors who may be interested in supporting your initiative and invite local press along too so they can cover what’s going on! All this will help increase visibility for both yourself and participating teams/athletes which could lead to an increase in ticket sales and bigger crowds! 

Get in Touch 

We hope these tips have been helpful and if you require a reliable and efficient crew for a successful sports event, contact Silverback – one of the UK’s leading events providers for multi-million pound contracts. 


We’ve worked on some of the biggest sporting events including the UEFA Euro 2020, Sky Sports Box Office and The Commonwealth Games. Fill in the form here or get in touch using the various office contact details on our website.

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